Kapsch is one of Austria's most successful global technology companies. With its comprehensive ITS (Intelligent Transportation Systems) portfolio, Kapsch is actively addressing the challenges of the present and the future with intelligent mobility solutions in a wide range of application areas. As a family-owned company founded in 1892 and headquartered in Vienna, Kapsch can look back on 130 years of experience with the future.
We are looking for a dynamic Office Manager with experience and a strong desire to contribute to a busy office environment. This position’s primary role is to provide exceptional administrative support and office coordination to our Duluth office. This is an exciting opportunity to join a growing organization with a great future. All administrative roles in the Region will support the efforts of other Company support functions, including, but not limited to, human resources, health and safety, legal, marketing, sales support, and others as assigned.
Responsibilities:
- Provides superior level administrative support to all workplace parties (executives, managers & staff) to ensure the efficient operation of the local office.
- Maintains the office and reception area and all related functions, including—but not limited to—processing visitors, answering and directing phone calls, ordering office supplies, and ensuring the maintenance and effective operation of office equipment.
- Preparing, submitting and maintaining expense reports
- Ensuring effective management and administration of office operations
- Sort and deliver all incoming mail/packages; organize and distribute incoming/outgoing shipments, as necessary
- Assist HR in on-boarding related activities for new hires
- Maintaining kitchen stock and procuring office supplies. Acts as the liaison between the Company, staff, and building management and serves as the main point of contact for facility requests and building communications
- Provides support to other stakeholders in the local office and in the North American Region as assigned
Education / Experience
- A minimum of 5+ year experience in a corporate administrative role and/or Office Coordinator role and/or volunteer work
- Computer proficiency with the ability to work with various programs including Microsoft Office applications (Word, Excel, PowerPoint, and Outlook)
- Experience with creating and managing purchase order requisitions and Navision experience is a plus, but not required.
Knowledge /Skills Required to Perform Essential Functions
- Ability to performs administrative tasks with a high level of efficiency and attention to detail
- Very organized and efficient with ability to multi-task
- Able to learn other software tools, such as WorkDay, and Microsoft Navision,
- Excellent communication skills (oral and written)
- Excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
- Ability to maintain a high degree of professionalism in the job and in relations with others
- Must be a self-starter, driven, and have a strong work ethic and desire to help people
What’s in it for you?
Solving complex problems that improve daily the lives of people around the world
Opportunity to work with cutting edge technologies in a high-growth industry
Career growth and development opportunities
Casual work environment with flexible work hours
Excellent benefits including a no-cost medical insurance option for employee and eligible dependents
At this time we unable to provide sponsorship for this role and all applicants much have working rights in the US and pass a background check
Kapsch TrafficCom is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status or sexual orientation, gender identity or expression, disability, nationality or sex. Kapsch TrafficCom is a drug-free workplace. Kapsch is committed to working with and providing reasonable accommodations to individuals with disabilities. If you require need a reasonable accommodation for any part of the application or interview process, please advise of the nature of your request along with your contact information.